PPERRIA Policies

PPERRIA Expense Approval and Payment Process, 1999

Engagement of Professional Services by PPERRIA, 2001

PPERRIA/NRP Funds Release Procedure

NRP/PPERRIA Grievance Procedure

[Adopted by the membership of PPERRIA on: September 27, 1999]

This process specifies how PPERRIA pays its own expenses. Action involving NRP funds are subject to a separate process. 

1. All requests for payment by PPERRIA must be submitted to the PPERRIA treasurer. 

2. All requests for payment by PPERRIA must include (hardcopy or softcopy) documentation, justifying the amount requested.  If the request is for re-imbursement of funds already spent, receipts must be included. If the request is for direct payment by PPERRIA (not re-imbursement) the documentation must include: a) how much is to be paid, b) who the check is to be made out to, and c) jusfffication of this payment.

3. The PPERRIA Treasurer is authorized to pay all reasonable and ordinary expenses as requests are received.  Ordinary expenses are those expenses that conform to PPERRIA's annual budget, after the annual budget is approved by PPERRIA's Board of Directors.  (See the PPERRIA Budget Development and Management Process for specifics.)  Examples of ordinary expenses are printing and mailing costs for PPERRIA's monthly Newsletter.  Two signatures are required for any check over $5,000.  The PPERRIA President and each of the PPERRIA Vice Presidents are authorized to sign PPERRIA checks.

4. Requests for payment of expenses that the PPERRIA Treasurer does not view as reasonable and ordinary, but are within the approved budgeted amount, are decided by the PPERRIA Executive Committee (at their monthly meeting).  Actions taken on each request for payment will be included in the minutes of the meeting.

5. In a case where a request for payment must be paid before it can be decided at the next Executive Committee meeting, then the request may be paid if it is approved by oral consent of at least eight members (2/3) of the Executive Committee.  This approval must be included in the minutes of the next Executive Conu-nittee meeting.

6. Requests for payment of expenses that exceed the budgeted amount are decided by the PPERRIA Board of Directors (at their monthly meeting).  Actions taken on each request for payment will be included in the minutes of the meeting.

[As passed by the Board of Directors on May 21, 2001]

When it is necessary to obtain paid professional services, it is PPERRIA's policy that we will:

(1) comply not just with the letter of the equal employment opportunity law but with the spirit of that law as well;

(2) contract for professional services rather than employing professionals;

(3) prefer to employ current or former contractors other considerations being equal; and

(4) prefer a neighborhood resident other considerations being equal.